Administrative Assistant

Job Description

Green Heart is East Africa’s leading regenerative eco-town — a walkable community designed to thrive in harmony with nature. We are building a vibrant, sustainable future and are looking for an organized and proactive Administrative Assistant to support our daily operations.

1. Administrative Assistant

• The Administrative Assistant plays a vital role in ensuring the smooth running of office operations, facilities, logistics, compliance processes, and staff support functions. This role is ideal for someone who is highly organized, detail-oriented, and able to manage multiple responsibilities with professionalism and discretion.

Key Responsibilities

• Office & Facilities: Keep supplies and consumables stocked, coordinate equipment repairs, handle parcels, and arrange travel and accommodation bookings.
• Systems & Records: Maintain accurate data entry in Google Drive and Notion, update trackers, and keep filing systems organized.
• Logistics & Calendar: Schedule meetings, reviews, and events, while following up on action points and deadlines.
• Land & Compliance: Maintain land transaction records, track compliance deadlines, process petty cash and procurement documents, and support work-permit renewals.
• People Operations: Support recruitment logistics, onboarding, leave tracking, staff events, and HR communications.

Requirements

• 1–2 years of experience in administration, procurement, or office support (preferred).
• Strong organizational and time-management skills.
• Proficiency in Google Workspace (Drive, Docs, Sheets, Calendar) and Notion.
• Excellent written and verbal communication skills in English and Swahili.
• Ability to handle confidential information with integrity and discretion.
• Reliable, proactive, and able to work effectively under pressure.
• Willingness to learn and grow within a dynamic organization.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A chance to contribute to a pioneering regenerative community project.
• A collaborative and purpose-driven work environment in Kilifi.