Administrative Assistant

Mount Kenya University (MKU) is a chartered institution committed to providing a broad-based, holistic, and inclusive education system. The University is a member of the Inter-University Council of East Africa and the Association of Commonwealth Universities. MKU is recognized for its dynamic academic and vocational training, with strong linkages to internationally reputable institutions. Its main campus is in Thika, with campuses in Nairobi, Mombasa, Nakuru, Eldoret, and Meru, as well as Open, Distance and Electronic Learning (ODEL) centres across Kenya, Burundi, Somaliland, and Uganda.

1. Administrative Assistant - Mombasa Campus.

Key Responsibilities

• Support implementation of administrative functions within the department
• Record, prepare, and circulate accurate minutes for meetings
• Maintain proper filing and documentation systems
• Schedule meetings, prepare agendas, and follow up on action points
• Handle incoming and outgoing correspondence (emails and letters)
• Provide general administrative and clerical support
• Coordinate departmental activities, workshops, and events
• Maintain and update departmental databases and records
• Monitor office supplies and process requisitions
• Ensure confidentiality of sensitive information
• Liaise with internal departments and external stakeholders
• Assist in preparing reports, presentations, and official documents
• Track tasks and ensure timely completion
• Perform any other duties as assigned by the supervisor

Qualifications & ExperienceApplicants must meet any one of the following criteria:

• Bachelor’s Degree in a relevant field
• Minimum 2 years’ experience in Grade 7 at MKU or a similar role in a recognized academic institution

OR

• Higher National Diploma in a relevant field
• Minimum 3 years’ experience in Grade 7 at MKU or similar role

OR

• Diploma in a relevant field
• Minimum 5 years’ experience in Grade 7 at MKU or similar role
• Candidates residing in the Coastal region are highly encouraged to apply
• Indicate your salary expectations in your cover letter

Apply Below