Assistant Executive-Personal Assistant(PA)

Pwani Oil Group is one of East Africa’s leading manufacturers of edible oils, fats, soaps, and detergents. Based in Kikambala, Kilifi County, the company is committed to quality, innovation, and empowering communities through trusted household brands such as Fresh Fri, Salit, and Sawa.
Assistant Executive-Personal Assistant(PA)
Key Responsibilities

• Executive Calendar & Schedule Management
• Ensure effective time management by proactively managing complex calendars, coordinating meetings, resolving scheduling conflicts.
• Strategic Communication & Correspondence Management
• Serve as the primary liaison for internal and external stakeholders by screening, prioritizing, and responding to communications, while drafting, editing, and ensuring professional, timely correspondence and documentation.
• Meeting Coordination, Documentation & Follow-Up
• Drive meeting effectiveness by preparing and circulating agendas and materials in advance, accurately capturing minutes, and ensuring timely closure of action points from key management committees.
• Action Item Execution & Operational Follow-Through
• Track, monitor, and ensure completion of action items within agreed timelines, proactively identifying and resolving operational challenges to support management decisions.
• Project, Process & Reporting Excellence
• Support leadership through timely delivery of projects, accurate and insightful reports, diligent tracking of ROPES/ROIs and related action points, and ensuring quality, relevance, and decision-ready information.

Skills and Qualifications

• Bachelor’s degree in business management or related field.
• 2-3 years of experience in similar role.
• Willingness to participate in ongoing professional development opportunities to stay current with industry trends and best practices.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) for documentation, data analysis, presentations, and communication.
• Strong understanding of regulatory, compliance, and legal requirements to ensure alignment with company policies.
• Awareness of emerging technologies and digital trends, including automation, artificial intelligence, and collaboration tools.

How to Apply

• Send your CV at: Jobs@pwani.net Deadline: 6th March 2026