Operations & Finance Administrator

Muslim Women Advancement of Rights and Protection (MWARP) is a national, women-led not-for-profit organization boldly placing women’s rights at the center of social transformation.We envision and are actively building a just society where women and girls realize, embrace, and enjoy their full rights and dignity.
Operations & Finance Administrator

• MWARP is seeking to hire a competent and highly organized Operations & Finance Administrator to oversee financial management, HR administration, office coordination, and stakeholder relationship management.

Key Responsibilities

1. Financial Management

• Maintain accurate financial records using accounting software (QuickBooks, Microsoft Dynamics Business Central, or similar)
• Process accounts payable and receivable, invoicing, and payments on time
• Perform monthly bank reconciliations and maintain the general ledger
• Assist in preparing monthly, quarterly, and annual financial reports
• Support budgeting and cash flow forecasting
• Ensure compliance with KRA tax obligations (VAT, PAYE, corporate tax)
• Process monthly payroll, including statutory deductions (NSSF, NHIF)

2. Human Resource Administration

• Maintain employee records, onboarding documentation, leave tracking, and attendance
• Serve as the first point of contact for HR queries with professionalism and discretion

3. Operations & Office Management

• Manage day-to-day office operations (supplies, correspondence, scheduling, filing)
• Coordinate travel arrangements, meetings, and visitor management
• Maintain organized digital and physical filing systems

4. Procurement & Coordination

• Assist with procurement processes (quotations, purchase orders, delivery tracking)
• Coordinate relationships with accelerator programmes, technical assistance providers, and collaborators

5. Project & Reporting Support

• Support grant and project reporting by compiling financial data
• Liaise with project teams to monitor budgets and flag variances
• Prepare management reports, presentations, and documentation

6. Other Duties

• Perform additional duties as assigned by the Finance and Administration Manager or Executive Director

Required Qualifications

• Bachelor’s degree in Finance (mandatory)
• Qualification in Business Administration (added advantage)
• Minimum 3 years’ relevant experience, preferably in the NGO sector
• Proficiency in accounting software (QuickBooks or similar) and MS Office (especially Excel)
• Strong knowledge of budgeting, financial reporting, and grant cycles
• Excellent organizational and attention-to-detail skills
• High level of integrity and ability to handle confidential information
• Strong written and verbal communication skills
• Location: Kwale and Mombasa

How to Apply

• Application Deadline: 13th April 2026
• Submission Method: Email your CV, testimonials, and cover letter to info@mwarp.or.ke
• Subject Line: "ADVERTISEMENT FOR OPERATIONS AND FINANCE ADMINISTRATOR"