Home / Jobs / Administrative Accountant

Administrative Accountant

Empowering Farmers Foundation (EFF)
Kwale and Lamu
Back to Jobs

Job Description

Empowering Farmers Foundation (EFF) works to improve the lives of smallholder farmers by promoting sustainable agriculture, climate resilience, food security, and improved incomes through agricultural inputs, Good Agricultural Practices (GAP) training, and access to markets.
Job Overview
  • The Administrative Accountant provides general administrative support to executives and project teams. The role entails accounting duties and requires confidentiality, attention to detail, and discretion while handling information. 

Duties and Responsibilities:
  • Support in preparing regular financial reports, including income statements, balance sheets, and cash flow statements, for internal and external reporting.
  • Support the timely and accurate processing of payments to staff, vendors, and other stakeholders.
  • Reconcile bank statements weekly and financial records to ensure accuracy and compliance.
  • Maintain monthly expenditure records and financial documentation, including filing proof of payments in line with EFF’s Standard Operating Procedures.
  • Support in maintaining organized and secure records of relevant organizational documents in accordance with EFF’s Standard Operating Procedures.
  • Work closely with the HR function on shared responsibilities, e.g., payroll processing, benefits administration, and casual disbursements for EFF Kenya project staff.
  • Ensure compliance with Kenyan payroll and tax regulations, including timely remittance of statutory deductions such as NHIF, NSSF, Housing Levy, NITA, and PAYE.
  • Assist in the development, monitoring, and management of project budgets in collaboration with the Finance & Admin Manager.
  • Maintain the project budget tracking system and work with the program team to ensure adherence to approved budgets.
  • Draft, edit, and manage correspondence, emails, and official documents; respond to and forward inquiries to relevant internal and external stakeholders.
  • Coordinate day-to-day office operations, including management of office supplies and equipment.
  • Prepare, format, proofread, and maintain project and organizational documents, reports, and presentations.
  • Schedule and coordinate both staff and stakeholder meeting logistics, including preparing agendas and materials, sending reminders, arranging venues, and preparing & distributing minutes to relevant participants.
  • Arrange travel logistics, including booking flights, accommodation, and transportation for team members, ensuring all necessary arrangements are in place.
  • Undertake any other assignments related to the role in support of project activities.

Key Deliverables
  1. Ensure timely processing of staff payroll with 98% accuracy.  
  • Ensure zero penalties from statutory bodies through timely remittance of relevant deductions (SHIF, NSSF, Housing Levy, NITA, and PAYE) each month. 
  • Ensure facilitation of operations activities (e.g., airtime, fuel allowances) is done by or before 8.00 AM of the expected usage business day 
2. Conduct bank reconciliations every week by COB Friday and share a report.
  • Prepare and share the petty cash reconciliation report by the 30th of every month.
  • Prepare and share monthly expenses by the 30th of every month.
  • Prepare monthly financial reports, including income statements, balance sheets, and cash flow statements, by the 5th of every month. 
  • Ensure all project documents are correctly filed, and files are up to date and audit-ready by the end of every month. 
3. Update the budget tracker by the end of every month.4. Send reminders and the agenda for meetings to relevant parties 3 days before the scheduled meeting. 
  • Coordinate with relevant departments to ensure logistics are in place 7 days before the scheduled meetings and travel dates.
  • Prepare and circulate meeting minutes within 7days after the meeting date. 
5. Ensure timely response to all internal & external communication i.e. within 24 hours. 
  • Ensure preparation of project documents is done 2 days before the start of the scheduled activity.  

Required Qualifications and Skills
  • Bachelor’s degree in Finance or Accounting. 
  • CPA qualification is desirable. 
  • 1-3 years of relevant experience, preferably working with NGO / donor-funded projects.
  • Must have a high level of integrity.
  • Excellent communication skills. 
  • Excellent planning, organizational, and problem-solving abilities.
  • Ability to support multiple project activities while maintaining quality and timelines.

HOW TO APPLY
  • Qualified and interested candidates should submit their CV and application letter to:
  • Email: hr.eff@eff.dev
  • CC: finance.kenya@eff.dev
  • Email Subject: ADMIN ACCOUNTANT – KWALE or ADMIN ACCOUNTANT – LAMU 
  • Application Deadline: 31st August 2026, COB

Apply before: August 31, 2026